PROPERTY INVENTORY SERVICES
Don’t leave it to chance, having a comprehensive inventory report will ensure your property is protected in case of a dispute or damage to the property. Shuffle Residential was founded as a property inventory service and has years of experience conducting residential property inventories for landlords and letting agents.
PROPERTY INVENTORY SERVICES
YOU CAN TRUST
Our inventory reports are an unbiased and complete record of the condition and contents of the property, this will include all fixtures, fittings, furnishings and décor.
We work through the property in a simple and methodical way from the front entrance through each room. We also include any outdoor space that is included within the rental agreement to which the tenant holds full responsibility, these areas will typically include a garage or other outbuildings.
To aid in the description process we provide high-resolution digital photos of each room to give a quick overview, and additional smaller images highlighting items of value, interest and video any damage requiring maintenance noted during the inspections.
We usually complete our reports within 48 hours of the property visit which are then provided in a PDF format to an email account of your choosing.
An inventory report is a complete itemisation and detailed description of all the items within the property, including furnishings, fixtures and fittings but does not include the conditions of the items at check-in.
To combine the inventory with the conditions, we refer to this report as an inventory and check-in report.
A check-in report combined with an inventory creates a document specific to a tenancy. The check-in examines the property on the day that the agreement commences and highlights the condition of the property’s furniture, fixtures and fittings. All descriptions are accompanied by high-resolution photographs from within the inventory to ensure accuracy. Meter readings are noted and photographed including each set of keys for the property which are signed for by the new tenants.
As the check-in is completed, we walk tenants through the property clarifying any points with them. A check-in provides a schedule of condition of the property and sets the standard at which the property should be maintained, and returned at the end of the tenancy.
A mid-term report is a great security measure when letting a property. We will conduct a review of the property mid-way through the tenancy period at a point agreed by you. The appointment appraises the condition of the property relative to the length of the tenancy and expected condition at that point in time.
This mid-term report allows you to keep in touch and remain informed during the tenancy, which we find always makes the of tenancies much smoother. In some cases, such as when damage is noted, it allows you to make an informed decision as to renewing the tenancy and/or scheduling repairs or further visits.
A check-out report takes place at the most important point in the tenancy – when the tenants vacate the property. The check-out compares the condition at the end of the tenancy to that on the inventory and check-in reports that where conducted at the beginning. Each room in the report will have an overview, photographs and a detailed description of any changes that have occurred in the property.
We assign liability for these changes to either tenants or the landlord (maintenance) or to fair wear and tear. The report also notes final meter readings, compares keys returned to keys provided at the start of the tenancy.
WHY CHOOSE US
We believe in giving added-value and encompass a wide range of property services to ensure effective management and solutions for your property requirements.
NO OBLIGATION QUOTE
Get in touch with us and we will provide you the market best rates and no obligation quote for our services.
All of our team members are highly trained and experienced, with a combined total of 20 years within the the property industry.
We offer a friendly and reliable service to landlords, developers, letting agents and relocation agents throughout south east.
Friendly Service. Affordable Prices. Fantastic Loyalty Rewards.
Frequently Asked Questions
Fixed Fee Management?
Will You Manage The Deposit?
Our team will take the time to explain to tenants their responsibilities when it comes to leaving the property, they will send them their vacation instructions and arrange any check out where an inventory check in has been arranged.
Our team will negotiate any requests for deductions from the deposit baring in mind yours and the tenant’s obligations. Having dealt with thousands of deposit returns our team will use their knowhow to avoid a dispute and get the deposit returned to either party as quickly as possible with minimal effect to your day.
We will use our technical knowhow, systems and team of engineers to arrange and carry out the safety certifications and maintenance required in order to both ensure your investment is kept in good condition and repair, ensuring a smooth transition from one tenancy to the next.
We will liaise with our partnered letting agents to negotiate a good commission for you on a tenant find only, allowing you to move your portfolio to one central point in the knowledge that your interests are being met.
What Does Our Property Management Service Include?
Collecting the rent from your tenants on a monthly basis unless otherwise agreed.
Paying our landlords once we are in receipt of clear funds and any invoices or charges have been deducted.
Arrange any maintenance that may be required from time to time and arranging quotes for works that are needed for works that are required above a agreed rate for your approval.
Carry our property visits to ensure your investment is being looked after
Arrange insurance quotes and visits, liaise with tenants, contractors, block managers and claim handlers.
Register the tenants deposit inaccordance with the government schemes and provide the tenants with such documentation.
Organise a comprehensive Inventory, Check in and check out.
Draft tenancy agreements, notices and letters as standard, record all maintenance that is requested and time etc to carry out in order to avoid tenants claims of retaliatory evictions.
Field all tenant enquiries, liaise with Utility companies and the Local Authorities on your behalf.
Take our commission from the rent on a monthly basis (or as collected) therefore we get paid when you get paid!!
Send you a welcome pack with copies of your certificates, tenancy agreement, deposit certificate, statements and terms and conditions.
A statement is sent to you for each payment sent showing the rent received, deductions for repairs if carried out, our fee and the total amount being paid to you. Where required we are able to provide copies to your accountants.
Liaise with the HMRC for the Non Resident Landlord Schemes
Where tenants fail to pay their rent we will chase on your behalf, we will contact any guarantors, and draw up documentation to provide evidence where required to take legal action to get the property back. We will ensure that the rent is chased effectively and keep you up to date each step of the way.
The inventory was carried out in a most professional way and very detailed which is exactly what a Landlord and Tenant would want and expect. We recommend Shuffle property management very highly to anyone.
Best inventories around and I have tried a lot of them. I'm a landlord with multiple properties and understand the value of a good inventory. Its not until you have a deposit dispute you understand the importance of fully detailed one.
Have been using this company to do inventories for a while now, very professional and easy to work with. they are all about making the client happy and working the way you want to work. Try them today, you wont regret it.